Understanding APA, Base Fee and VAT in a Crewed Charter Contract
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Start with maintenance history. Ask to see logs covering engine hours, servicing intervals and any significant repairs, and ask specifically whether anything has been replaced recently versus simply serviced. A vessel with thorough, consistent records tells a different story from one with gaps, regardless of how it presents on the day.
Buyers should pay particular attention to any recommendation for further specialist inspection, since engine surveys and rig surveys are often separate from the main structural survey, and a report that flags the need for one should not be treated as optional reading. Skipping a recommended follow-up inspection to save time is one of the more common mistakes first-time buyers make.
Finally, ask about ongoing costs specific to this vessel rather than generic averages: berthing at its current or likely home port, insurance quotes already obtained, and any known upcoming expenses such as a haul-out or a class survey due soon.
The base fee is the headline weekly rate for the yacht sales consultants advice and crew, typically quoted in EUR and commonly ranging from around EUR 25,000 to EUR 350,000 or more depending on vessel size, calibre and season. This figure covers the vessel and crew for the week. It does not cover fuel, food, drink, dockage, or other variable costs incurred during the charter.
A crewed charter contract carries three cost elements that first-time charterers sometimes conflate: the base fee, the Advance Provisioning Allowance, known as APA, and VAT. Each behaves differently, and understanding the difference before signing avoids confusion when the final invoice arrives.
None of this is about catching anyone out. It is about a buyer arriving at a decision with full information, guided rather than sold to. A consultant worth working with will welcome every one of these questions, because a well-informed client makes a better long-term owner, and that outcome serves everyone involved in the transaction.
Buyers should pay particular attention to any recommendation for further specialist inspection, since engine surveys and rig surveys are often separate from the main structural survey, and a report that flags the need for one should not be treated as optional reading. Skipping a recommended follow-up inspection to save time is one of the more common mistakes first-time buyers make.
Finally, ask about ongoing costs specific to this vessel rather than generic averages: berthing at its current or likely home port, insurance quotes already obtained, and any known upcoming expenses such as a haul-out or a class survey due soon.
The base fee is the headline weekly rate for the yacht sales consultants advice and crew, typically quoted in EUR and commonly ranging from around EUR 25,000 to EUR 350,000 or more depending on vessel size, calibre and season. This figure covers the vessel and crew for the week. It does not cover fuel, food, drink, dockage, or other variable costs incurred during the charter.
A crewed charter contract carries three cost elements that first-time charterers sometimes conflate: the base fee, the Advance Provisioning Allowance, known as APA, and VAT. Each behaves differently, and understanding the difference before signing avoids confusion when the final invoice arrives.
None of this is about catching anyone out. It is about a buyer arriving at a decision with full information, guided rather than sold to. A consultant worth working with will welcome every one of these questions, because a well-informed client makes a better long-term owner, and that outcome serves everyone involved in the transaction.
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